Host Guild Responsibility List
- A $300 fee is given to the host guild the day of the hosted meeting to defray the cost of hosting a general meeting.
- Needed is a facility large enough for 100 people with tables and chairs. A head table is needed for 4 or 5.
- A simple breakfast and drinks is usual fare for the attendees.
- A registration table is required for check in.
- Provide nametags – can be stick on style.
- Door prizes and raffle baskets are optional.
- A map for member shops in the general area is always welcome but not required.
- The host guild may choose to hold a raffle or other money-making event. Proceeds will belong to the host guild.
- Other member guilds may choose to bring raffle quilts so some room for these should be available if a request is made in advance.
- The host guild is to obtain information about the speaker or program and lunch type and submit this to the Vice President 8 weeks prior to the general meeting.
- NEORQC will provide a sound system if one is needed. Please inform the Vice President ahead of time if one is needed.
- Voting will be conducted, as needed, through a roll call at the general meeting with each delegate entitled to one vote. No absentee ballots are acceptable.
- Each guild will be entitled to one voting delegate. Guild delegates must be present to vote. Each delegate shall represent only one guild and shall be entitled to only one vote.
- Independent shops or service businesses shall be entitled to one voting delegate. Individual independent shops and service businesses may designate a representative for their vote.
- A Teacher shall have one voting delegate.
- The Vice President contact information can be obtained from the website for any questions and intent to host at www.neorqconline.org.
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